What information do we collect?
We collect and process personal data from you or your parent when you join and when we carry out annual renewals of your membership. This includes:
• your name;
• your gender;
• your date of birth;
• your home address, email address and phone number;
• your passport and NI details, where we have to check your eligibility or ability to volunteer or work for us;
• your type of membership and involvement in particular teams, or any key role you may have been allocated, such as Chair, Treasurer, Secretary, Welfare Officer etc.;
• your payment and/or bank account details, where you provide these to pay for membership;
• your marketing preferences, including any consents you have given us;
• your medical conditions or disability, where you provide this to us with your consent (or your parent’s consent) to ensure we are aware of any support we may need to provide to you;
• emergency contact details of your next of kin or parent / guardian.
Some information will be generated as part of your involvement with us, in particular data about your performance, involvement in particular matches in match reports and details of any disciplinary issues or incidents you may be involved in on and off the pitch, such as within health and safety records.

How do we use this information, and what is the legal basis for this use?
We process this personal data for the following purposes:
• To fulfil a contract, or take steps linked to a contract: this is relevant where you make a payment for your membership and any merchandise, or enter a competition. This includes:
o taking payments;
o communicating with you;
o providing and arranging the delivery or other provision of products or services;
• As required by the Club to conduct our business and pursue our legitimate interests, in particular:
o we will use your information to manage and administer your membership and your involvement with its teams and club, and to keep in contact with you for these purposes;
o we will also use data to maintain records of our performances and history, including match reports, score lines and team sheets;
o we use CCTV cameras to maintain the security of our premises, and may use this video to investigate incidents at the Club or its premises.
o we may choose to send you marketing and promotional materials by post or by email where we want to send you information that may be of interest to you.
• Where you give us consent:
o we will send you marketing or promotional material by email;
o we may handle medical or disability information you or your parent provides to us, to ensure we support you appropriately;
o on other occasions where we ask you for consent, we will use the data for the purpose which we explain at that time.
• For purposes which are required by law:
o we maintain records such as health and safety records and accounting records in order to meet specific legal requirements;
o we ensure, where you will work with children, that you have undergone an appropriate DBS check – this is also carried out with your consent.
o where you hold a role at the Club requiring us to check your right to work, we may process information to meet our statutory duties;
o we may respond to requests by government or law enforcement authorities conducting an investigation.

What information do we receive from third parties?
Sometimes, we receive information about you from third parties. For example, if you are a child, we may be given information about you by your parents.
We may receive information relating to your existing registrations with other clubs, regulatory bodies or disciplinary history from EH. Additionally, for certain role holders or those working with children, we may receive information from the DBS and EH on the status of any DBS check you have been required to take.

Who will we share this data with, where and when?
In addition to sharing data with the EH, we will share you data with other hockey clubs, league and umpiring associations fir the purposes set out below.
Some limited information may be shared with other stakeholders in hockey, such as other clubs, Constituent Bodies, referee societies, league organisers, so that they can maintain appropriate records and assist us in organising matches and administering the game.
Personal data may be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if required for the legal protection of our or the EH’s legitimate interests in compliance with applicable laws.
Personal data will also be shared with third party service providers, who will process it on our behalf for the purposes identified above. Such third parties include Pitchero and Maidenhead & Bray Sports Club as the provider of our website and clubhouse facilities.

How do I get in touch with Maidenhead Hockey Club?
We hope that we can satisfy queries you may have about the way we process your data. If you have any concerns about how we process your data, or would like to opt out of direct marketing, you can get in touch at enquries@maidenheadhc.org.uk or by writing to Maidenhead Hockey Club, Bray Road, Maidenhead, Berkshire, SL6 2AB.
If you have any concerns about how EH process your data, you can get in touch at enquiries@englandhockey.co.uk or by writing to England Hockey, Bisham Abbey NSC, Bisham, Marlow, Buckinghamshire SL7 1RR.